Large group Meeting – April 08

VIEW RECORDING – 44 mins (No highlights)

VIEW RECORDING – 22 mins (No highlights)

Key Takeaways

• Event Growth: 37 sites are registered for this year’s “Camp Cuddles” Skin-to-Skin-a-thon.
• New Merch: A Bonfire store is live with shirts, hoodies, and totes. Badge reels and stickers from Studio 142 are coming soon.
• Free Resources: Sites get 8 free Joey Bands. A new AI-generated promo video and Nemours’ staff pre/post-surveys are also available.

Topics

Event Status & Timeline

• Participation: 37 sites are registered for the “Camp Cuddles” event.
• Communication: Meeting invites will be CC’d to all participants to bypass Google Groups issues.
• Timeline (April–June):
  • Staff education
  • Site-specific promotion
  • Stakeholder outreach (e.g., SB1, Conquering CHD)

Site-Specific Strategies

• Hour Tracking (Shannon): A QR code links to a form, allowing families to log their own STS hours.
  • Rationale: Reduces staff burden and increases family engagement.
  • Visual: A “thermometer board” displays total hours to build momentum.
• Staff Competition (Hannah): A points-based game for all unit staff (nurses, providers, therapists) to encourage STS.
  • Rationale: Fosters a unit-wide culture change.
  • Point Values: Higher points for complex tasks (e.g., STS with an intubated patient).
• Family Engagement (Sarah S.):
  • Sashes: Red sashes for babies (hung on doors) with daily buttons to track STS.
  • Activities: Campfire sing-along (music therapy) and art projects (art therapy).
  • Photography: Hospital marketing/volunteer services provide free photos of families holding their babies.
• Resources & Crafts:
  • Beads of Courage: Kangaroo beads are a popular incentive. Also used bead to make wind chimes
  • Yoga Cards: Camp-themed yoga cards (from Arkansas Children’s PT) for parent/older child decompression.
  • Book Collection: Chaplains can collect books (including in other languages) for families.

Subgroup Updates

• Staff Education (Sarah R.):
  • Nemours Surveys: Pre/post-surveys are available to measure staff STS knowledge.

Pre/Post Survey for Targeted Education

• Sarah Russell (Nemours) shared their survey, which gauges staff comfort and knowledge on key topics:
  • Infant transfer (seated & standing)
  • Educating families on skin-to-skin benefits
  • “Hand hugs”
  • The Skin-to-Skin-a-thon event
• Implementation:
  • A QR code was used for quick bedside completion.
  • Candy incentives boosted the 80–85% completion rate.
  • The survey was run for ~1 week pre-education and again post-education to measure impact.
• Staff Checklist: Compiling a universal STS checklist from various institutions.
• Epic Documentation: Gathering examples of effective STS documentation from other sites.

• Family Education (Hannah):
  • Camp Guidebook: A draft parent guidebook is in progress, covering STS benefits, alternatives, and resources.
  • Video Integration: The guidebook will include QR codes linking to short educational videos.
• Research & QI (Reagan):
  • Documentation Audit: Auditing STS documentation in the hospital’s flow sheet, which is clunky and underused.
  • Call to Action: Share effective STS documentation methods to help improve the process.
• Communication & Merch (Shannon):
  • Bonfire Store: Live for apparel and accessories.
  • Studio 142: Partnering with the Etsy shop for badge reels and stickers.
  • Joey Bands: 8 free bands per site are available via a Google Form.
  • Website: Updated with resources, the site list, and a new promo video.
  • Promo Video: Available to promote the event (Using Notebook LM).

Next Steps

• All Sites:
  • Order 8 free Joey Bands via the Google Form.
• Shannon:
  • Post Bonfire and Studio 142 links on the website.
  • Working on setting up access to all the shared resources from sites on website
• Sarah R.:
  • Finalize and share the universal staff STS checklist.
• Family Education Subgroup:
  • Finalize and share the parent Camp Guidebook.
• Next Meeting: May 13th, ~4 months before the August event.